Students are permitted to register and attend classes only if payment obligations are fulfilled and their financial aid file is complete—all loans must be certified. Students are responsible for verifying that their account is correct, that payments are made by the deadlines established, and that financial aid documentation has been submitted with all of the appropriate support.
Students are responsible for meeting their financial obligations to the college. Maintaining open and prompt communication with college staff are essential. This can range from requests for information to complete a financial aid award, to collecting on a balance due.
The college adheres to provisions of the Family Education Rights and Privacy Act (FERPA) and requires all students to complete an “Authorization to Release Student Information” form that lists those individuals with whom the college can share student account and financial aid information. Before registration, the college will share financial information with parents or financial sponsors of students newly-admitted or enrolled. Upon registration, the student must complete the FERPA for the college to continue to communicate financial information with the parent or financial sponsor. Once the FERPA is complete, the college may communicate financial information to individuals named on it.
The college has set up the MySJC student website to allow students to access their accounts. Students are encouraged to share their log-in with parents and other financial supports who may, from time to time, desire access to their account. It is the student’s responsibility to review the online account and notify student account staff should a question arise.
Students’ financial responsibility has implications beyond payment of tuition and fees. Failure to meet financial responsibility can affect their participation in, or consideration for, various internship, summer scholarship, or fellowship programs made available to enhance the student experience. Each student is required to read and sign the Financial Responsibility Agreement before registration.
The $300, non-refundable graduate advance deposit is required for each semester for ALL students regardless of housing status or scholarship/fellowship payment program. The deposit is due in the Office of the Treasurer by April 25 for summer, July 1 for fall, and November 1 for spring, and is applied to the student account as a payment for the semester. Provided that other financial obligations to the college are met, the advance deposit primarily secures the students’ place in class whether they choose to live on- or off-campus, and represents a commitment on the part of the student to enroll in classes for that semester.
If the advance deposit is NOT submitted by the due date, or if there are unpaid fees for the previous semester, the student will be placed on a waiting list. St. John’s College cannot guarantee a place in a class unless the advance deposit is paid, as well as any previous fees or charges. Deposits are non- refundable and may not be applied to a future academic term.
The college makes residential hall housing available to Graduate Institute students every summer semester and during the fall and spring semesters when undergraduate demand does not fill the rooms available. When possible, the Housing Coordinator will set aside a residential hall for the exclusive use of Graduate Institute students. A signed Housing Agreement, received by the deadline published in the academic calendar for the summer, fall, or spring semester, will be required to reserve a room on campus, space permitting.
Graduate Institute students, particularly those who intend to live on campus, should review the Handbook’s section on “Campus Policies, Practices, and Services” for a description of the expectations that govern community life beyond the classroom.
*for Low-Residency graduate students, the Health Center Fee is $50 per semester.
*Tuition per credit hour is $1,149
The Student Activity Fee of $110 is charged each semester to every graduate student, a portion of which the Graduate Council uses to defray the expenses of special academic events, Thursday evening after-seminar gatherings, picnics, coffee socials, sports events, and guerrilla seminars. This fee is mandatory for all students registered for classes during a semester.
Students taking classes on-campus will be charged a Health Center Fee of $273 each semester. Students taking classes as part of the low-residency program will be charged a Health Center fee of $50 each semester. These fees are mandatory for graduate students.
Because of State of New Mexico regulatory restrictions, St. John’s College in Santa Fe is unable to provide a health insurance program for U.S. students. However, the Affordable Care Act requires all
U.S. citizens to be covered by health insurance. Hence, it is the college’s policy that all students have acceptable health insurance. Before the beginning of each academic year or the first part of an academic year for which a student registers, every student is required to show proof of active insurance. The student should go the MySJC web site at mysjc.sjc.edu and click on the link there for proof of insurance. Otherwise, students may bring a current copy of their insurance card to the Student Health Office to make a copy at registration or before the semester begins. If students change their health insurance coverage while attending SJC, it is their responsibility to provide updated proof of insurance to the Student Health Office.
International students do not fall under the provisions of the Affordable Care Act, but the college still requires them to have active health insurance. All international students will be enrolled in the health insurance plan that the college has secured on their behalf, which cannot be replaced with any other insurance coverage. The Student Health Office can answer questions about coverage.
The college’s withdrawal policy provides for a partial refund of tuition through the first three weeks of the semester, regardless of the reason for withdrawal. No refunds are given on or after the 22nd day of the fall or spring semester, and on or after the 15th day of the summer semester.
In addition to the refund schedule referenced in the “Refund Policy”, the college offers an insurance plan, the Tuition Refund Plan, through A.W.G. Dewar, which covers up to 60% of tuition and activity fees for medical or mental health withdrawals at any time during the semester.
For the academic year 2023-24, the plan costs $307 per year for undergraduate students, and $154 is billed automatically by semester. No additional application is required, but students may waive the coverage. Should a student wish to do so, they should go to the MySJC website, log in to their student account, and go to the link there for waiving tuition insurance coverage. The deadline for waiving the coverage is the first day of class of the semester. Failure to waive the coverage by the deadline will result in a charge to the student’s account. For more information, contact A.W.G. Dewar directly at tuitionprotection.com/dewarwf or call 617-774-1555.
The Associate Dean relies heavily on enrollment numbers to make decisions about the teaching slate and other administrative matters so it is imperative that graduate students make their plans known as early as possible. Students requesting to reduce the number of credit hours they will be enrolled in for a given semester will be assessed a fee of $50 for every course reduced if the changes are requested within 15 calendar days of the start of the term. Students that request changes to their enrollment more than two weeks prior to the start of the semester will not be assessed a change fee.
It is college policy not to allow students to register unless their financial obligations to the college from any prior semester have been paid in full. Registration for the current semester may continue if the Financial Aid Office has determined that an application for financial aid is in process sufficient to allow the student account balances to be estimated. In those instances, the balance computed (tuition and fees less financial aid) is due before registration. Further, registration for the current semester may continue if the Treasurer’s Office has determined that a payment plan is in place that is sufficient to pay all tuition and fees for the current semester.
Semester Fee Statements, due dates, and Payment Plans Statements may be viewed through the MySJC portal. Notice of semester fee statements is sent to the students’ college email accounts. Semester fee statements are available online no later than:
Pay in full deadlines
Payment Plan Options
The Santa Fe Campus offers all students monthly payment plans with payments due by the 1st of each month. Students with incomplete Financial Aid awards may not set up payment plans.
Students set up their payment plan using the fee statement provided, with all applicable financial aid applied already. The remaining balance will be eligible to be paid in installments. There is a one-time, $60 set-up fee per semester that the third party payment plan provider assesses and collects.*
Fall Semester Payment schedules
5 Pay Option – Enroll during the month of July
1st Payment – July 1st
2nd Payment – August 1st
3rd Payment – September 1st
4th Payment – October 1st
5th Payment – November 1st
5 Pay Option – Enroll during the month of December
1st Payment – December 1st
2nd Payment – January 1st
3rd Payment – February 1st
4th Payment – March 1st
5th Payment – April 1st
3 Pay Option – Enroll during the month of April
1st Payment – April 30th
2nd Payment – May 30th
3rd Payment – June 30th
A late payment fee is assessed during each semester when a fall, spring, or summer student account is not current. Current accounts either have a zero balance, or up-to-date payment plans:
Unless a current payment plan is in place, any student account balance remaining as of the 1st of each month will be assessed a non-refundable late fee of $300 or 10% of the outstanding payment amount, whichever is less. As described previously, payment plans may not be established until students have completed and accepted their Financial Aid award. Contact the Financial Aid Office for assistance.
After a student’s financial aid has been awarded, a balance may still remain that must be paid by the deadline(s) above to avoid the late payment fee. A late payment fee will not be assessed any student who has a current payment plan in place. However, the same policy applies to late payments on payment plans. If students fail to meet the monthly payment deadline of the 1st, a non-refundable late fee of $300 or 10% of the outstanding payment amount will be added to the student account. The remaining balance on the payment plan will be adjusted by the new amount, unless the fee is paid in full. This late fee is in addition to any late fees the third-party payment provider assesses directly.
Please note that payment plans that are deemed two-months delinquent result in a student’s immediate disenrollment from the payment plan option, and the outstanding balance owed will be due immediately. If the outstanding balance cannot be paid in full, the student may be expelled from the college for financial reasons.
If a student account becomes past due, either as the result of a withdrawal (voluntary or involuntary), graduation, subsequent fines, etc., the college will make every effort to advise the student in writing. Payment of all outstanding balances is due immediately upon written notice that a balance exists. Should the student fail to make timely payment, the college reserves the right to turn the account over to a third party for collection. By virtue of their enrollment, students authorize the college or its agents and/or contractors to contact them about balances owed. Contact may be made by email, written correspondence, and by phone, including cellular or other wireless device, the use of automated telephone dialing equipment, or artificial or pre-recorded voice or text messages. The student is responsible for reimbursing the college for the fees of any collection agency, which may be based on a percentage of the delinquent account balance (to a maximum of 25%) and will also be liable for all reasonable attorney’s fees and costs and expenses the college incurs in its collection efforts. The college will supply the collection agency with any and all pertinent information specific to the balance owed, plus any contact information we have on record at the time of, or subsequent to, the collection referral.
The college accepts cash, money orders, and checks made payable to St. John’s College. Please include the student’s name and ID number on all correspondence. Checks should be mailed to:
St. John’s College Attn: Student Accounts PO Box 913226 Denver CO 80291-3226
Payment by credit card: Credit card payments are processed through our partner, Transact, online at MySJC. Please Note: Credit card payments will be subject to a processing fee.
Monthly Payment Plan: Students who wish to make payments in installments may enroll in a monthly payment plan. For detailed information and fees, go to MySJC.
Electronic Check Payments are available with a minimal processing fee on MySJC.
St. John’s College has teamed with Flywire to make it easier for international students to make payments, including tuition, fees, deposits, etc. Flywire serves hundreds of colleges and universities in the United States, and provides a safe, efficient, and quick payment method. Visit flywire.com for detailed information.
International wires may also be initiated via the MySJC payment portal.
St. John’s College accepts domestic and international wires. There is an additional $50 fee that will be added to the student account for this service. Be aware that the originating bank will charge a similar fee to send the wire. Contact the business Office at 505-984-6143 or 1-866-507-5273, or email sfstudentaccounts(at)sjc.edu for current wiring instructions.
See the previous “Satisfactory Progress for Financial Aid” section of the Handbook.
Students who are considering withdrawing from the college should weigh the decision carefully, and friends, tutors, or members of the administrative staff should be consulted before making a final decision. At the time of withdrawal, adjustments are made to tuition, fees, and financial aid, which may result in additional amounts due. Once financial aid adjustments are made, if necessary, the Student Accounts Office will determine adjustments to tuition and fees and an estimate of any refund or amount due can be provided. If a refund is due, payment will be made within 2 weeks. Any balance owed is due within 30 days of withdrawal. Note that a student on a monthly payment plan who withdraws may still owe a balance to the college.
A graduate student who is considering withdrawing before the end of the semester must initiate the withdrawal process by notifying the Associate Dean of Graduate Programs of the intention to withdraw. At that time, the student will be given a form entitled “Official Notice of Withdrawal.” The date of withdrawal entered on the form is used to calculate the return of Title IV Funds (federal financial aid), grants, scholarships etc. Following that calculation, a final account statement is prepared that shows any balances due the college or refunds due the student.
After a student notifies the Associate Dean of the intention to withdraw, the student must obtain signatures of the representatives of certain selected offices on the “Official Notice of Withdrawal” form. A student may rescind the intention to withdraw by not returning the “Official Notice of Withdrawal” form to the Associate Dean and informing the associate dean of the intent not to withdraw. If a student wishes to reverse a decision to withdraw after submitting the “Official Notice of Withdrawal” form, the student must provide written notification. If a student who rescinds an intention to withdraw does not complete the semester, the official date of withdrawal will be the later of the date the withdrawal form was obtained or the last date of class attendance.
If a student does not notify the Associate Dean of the intention to withdraw, the date of withdrawal used to calculate the return of Title IV Funds, grants, scholarships, and the institutional refund or balance due will be the midpoint of the semester. A date earlier or later than the midpoint may be used if the college has documentation of the last date of class attendance. If a student withdraws because of circumstances beyond the student’s control, the college will determine the date of withdrawal.
The college’s withdrawal policy provides for a partial refund of tuition through the first three (3) weeks of the fall and spring terms, and the first two (2) weeks of the summer term, regardless of the reason for withdrawal.
If a student enrolled in the Eastern Classics program has completed the first preceptorial of a semester and wishes to drop the second, the date to determine the tuition refund is the beginning of the semester, not the beginning of the second preceptorial. Thus, the two preceptorials that run consecutively in the fall and spring semesters are treated as one class with respect to financial aid and the start day for which a refund for the semester is calculated. If the student has enrolled in a second-half of semester preceptorial only, and then withdraws, the tuition refund is determined from the first day of that preceptorial.
If a student in the Liberal Arts program has enrolled in a seminar and preceptorial in the fall or spring term, and then drops the preceptorial, the date used to determine the tuition refund is the beginning of the seminar, which is equal to the beginning of the semester. If the student has enrolled in a preceptorial only, and then drops it, then the tuition refund is calculated from the first day of the preceptorial.
The next step in determining the institutional refund is to count the number of calendar days from the first day of classes to the date of withdrawal (weekends are included, but scheduled breaks of at least five days are excluded). The schedule above is used to determine the percentage of fees (tuition, activity fee, room and board) that will be refunded.
Certain fees are not refundable: These include Tuition Insurance, Parking Fees, Health Insurance, Book fees and Admission Fees.
The same method will be used to calculate the cancellation of non-federal financial aid: The “refund amount” percentage provides the percentage of aid cancelled and the “amount charged” percentage corresponds to the revised aid the student will receive. For example, a student who withdraws within the first seven days of the fall or spring semester will receive 10 percent of the non-federal aid that had been awarded. Conversely, 90% of the non-federal aid will be cancelled.
A student who is expelled or asked to withdraw for academic or disciplinary reasons will receive no refund of tuition or room and board.
See the previous “Return of Title IV Funds” section of the Handbook.
